The Benefits of Using a Totalizing Time Clock

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Posted on 13-Jul-09 by The Timekeeper

I know I sometimes get a little carried away about the benefits of computer-based automated time and attendance systems. When you can get started with a basic software based employee time tracking system for less than $100, I sometimes find myself wondering why all businesses don’t have PC time clocks (or web-based time recording systems) set up.

I mean, by using a software-based system companies can save substantial time on payroll preparation — generally enough time to get payback on the system cost in just a few months (or even less!). Savings come from no longer having to add up time manually, no longer having to key time into the payroll system by hand, and increased accuracy, among other things. These systems allow businesses to process payroll faster and with fewer resources.

But, ya know, I work in the time and attendance industry, so I really do understand why some companies might prefer (or even need) a more traditional employee punch clock — you know, the kind with time cards and everything. After all, computers and biometric terminals are nice, but they don’t work in every environment.

So I started thinking about how a business could still enjoy at least some of the benefits of computer based time and attendance while using a more traditional time recorder. And it didn’t take me long to come up with the answer: totalizing time clocks.

It all adds up

Yep, for those of you who haven’t shopped for time clocks lately, all the major manufacturers now offer totalizing clocks that will automatically add up the hours worked for your employees. I’ve seen clocks that can accommodate anywhere from 50 to 250 employees and that offer a variety of useful features and options such as “atomic” time synchronization, battery backup and work rules. Some will even calculate overtime as well as total work hours.

The advantages to these clocks are pretty obvious: increased accuracy and reduced time / resources required to prepare payroll. While your staff may still have to key time in to the payroll system, they don’t have to spend time adding up hours worked, which, if you’ve got a lot of hourly workers, can represent a substantial portion of the time spend on payroll prep.

Here are a few places to get you started if you’re interested in checking out a totalizing time recorder or two for your business:

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It all adds up

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